SFS 2026

ORAL & POSTER PRESENTER GUIDELINES

 

ORAL & SPECIAL SESSION PRESENTATIONS

 

PREPARING YOUR PRESENTATION 

As a helpful guide, we recommend that your presentation should comprise of one slide per minute. Please note that your Q&A time will be reduced if your presentation fills your entire allocated time slot. We request presenters please be mindful of their time. The program is very tight, and in fairness to all presenters, we will be asking session chairs to ensure that their speakers strictly adhere to time limits.

You will be able to view presenters mode on the provided laptop while presenting.  A podium, microphone, slide advancer/laser pointer and laptop will be provided and on-hand in each session room. You will not be able to upload your talk directly to the laptop in the room.

UPLOADING YOUR PRESENTATION 

To ensure everything runs smoothly onsite, please take a moment to upload your presentation prior to arriving onsite.

Key Details:

  • Deadline: Please upload your presentation by Wednesday, May 13 at 11:59 PM (PST).

  • Submission Process: You are asked to complete a Google Form with key details about your session. Click here to access.

  • File Upload: Presentations should be uploaded via WeTransfer (no account required – it’s quick and free to use). Link will be provided in the Google form. If you have a Google account, you can upload your file directly within the form.

  • Important: The form only allows one submission, so please ensure your final presentation file is ready before uploading.

  • Onsite: An ASN Staff member will be on-hand at the Spokane Convention Center to help with last minute presentation uploads, but to prevent long waits, please do your best to upload your presentation ahead of time.

Taking a few minutes to complete this process ahead of time will help us deliver a seamless experience for both you and your audience.

POSTER PRESENTERS

 

POSTER PRINT SPECIFICATIONS
You are responsible for printing your own poster and bringing it to the conference venue. 

The maximum poster size permitted is 4ft (48") wide by 3ft (36") high. 

Push pins and/or velcro will be provided to affix posters to poster boards. It is recommended that your poster should be legible from a distance of 2 meters.

POSTER SESSION DETAILS

There will be 1 poster session this year on Wednesday May 20th. 

We have split the timing so that even and odd numbers will present at different times within the session.  This will allow you to both present your research and also view other posters during the session. You should be at your poster during your allocated time to answer questions and engage with fellow attendees.

Your posters can be hung for the entire duration of the conference as the room will be open during the conference each day.

Odd Numbers - Wednesday May 20 from 3:30pm - 4:15pm
Even Numbers - Wednesday May 20 from 4:45pm - 5:30pm

Set-Up Timing: You can hang your poster from 8am onwards on Monday May 18
Tear-Down Timing: All posters must be removed by 2pm on Thursday May 21

Any posters left hanging after 2pm on Thursday will be removed and held at the registration desk until the end of the conference. Please note that we are unable to assist with the storing, freighting and packing down of any posters. We will have to dispose of any posters left after the close of the conference.

If you have any questions, please contact:

Aileen Lozie
Senior Project Manager, ASN Events
aileen.l@asnevents.net.au